How to Conduct a Successful Remote Board Meeting

The spread of the disease is making it harder for nonprofits to build community support and function. Many are currently relying on remote meetings to make critical decisions to ensure their survival. It can be challenging to boardgreenroom.com/medical-data-systems-overview run a remote board meeting without the physical presence of every member.

A specific, clear agenda will aid in keeping the board meeting remote on track and focused. Include your board in the process of establishing the agenda. This will help you decide what topics to cover. Then, send the agenda in advance as possible to all attendees so they can prepare. This will ensure that they have a full understanding of what’s scheduled to be discussed and can add any additional points to the agenda prior to time. Using a secure online board portal to distribute the agenda and other materials will also aid in reducing security risks.

Video can increase the participation in remote board meetings by bringing a crucial face-to-face aspect to discussions. Additionally video makes it easier for attendees to see the body language of others and note non-verbal signals such as boredom, impatience or enthusiasm.

Meeting in person may be difficult to plan for busy boards that must manage many professional and personal commitments. Finding an appropriate time for everyone is a lot easier using remote board meeting software. SavvyCal’s free meeting polls allow you to propose multiple times for your meetings. Then, everyone can vote for the most convenient times for them. This can eliminate the need to send back-and-forth emails, and could save you time and effort.